The kOAinitiative

Operational Checklists by Phase

These checklists translate Freeze–Vote–Rebuild into "what must exist" lists. They are designed to be adapted into project plans with owners, deadlines, and verification steps.

Phase 0: Pre-Freeze Setup (Readiness Checklist)

Governance and Gates

Governance bodies defined: Coordination cell, verification cell, dispute panel, and reconstruction oversight.
Decision rules set: Quorum requirements, deadlock-breaking mechanisms, and publication policy.
Verification gates drafted: Define indicators, numeric thresholds, measurement windows, and consequences.
Escalation ladder drafted: Explicitly mapped to incident classifications (S1–S4).

Monitoring and Verification

Mission design chosen: Select mandate (UN, OSCE, Coalition) and contributor pool.
Incident rubric published: Standards for severity, confidence, and recurrence levels.
Intake channels operational: 24/7 hotlines and liaison points established.
Data policy drafted: Clear rules on what is public vs. restricted data.

Humanitarian and Infrastructure

Corridors mapped: Routes defined with rules of movement.
Infrastructure Register drafted: Site lists, coordinates, and protection categories.
Repair protocols drafted: Notification, monitoring, and security procedures for technicians.

Vote & Rebuild Prep

Electorate definition drafted: Including refugees and IDP participation pathways.
Registration workflow defined: Including the documentation "proof ladder" and appeals.
Procurement standards drafted: Vendor qualification, debarment rules, and contract templates.

Phase 1: Freeze (Execution Checklist)

Ceasefire Operations

Terms published: Clear scope, geography, and prohibited/permitted actions list.
Movement rules activated: Posture restrictions enforced and monitored.
Deconfliction hotlines: Staffed 24/7 with standardized logging procedures.

Monitoring and Reporting

Teams deployed: Monitors have physical or technical access to incident sites.
Incident room operational: Intake, triage, and dispatch functions live.
Dashboards active: Public aggregates and restricted detail views functioning.
Obstruction tracking: Automatic escalation triggers for access denial activated.

Humanitarian Access

Corridor tracking: Real-time uptime metrics for humanitarian routes.
Enforcement: Rapid dispute mechanism active for corridor closures or infrastructure strikes.

Phase 2: Vote (Execution Checklist)

Rule-Locking and Readiness

Rulebook locked: Vote rulebook published and version-locked (no further changes).
Voter roll finalized: Registration completed and appeals processed.
Observation deployed: Observer mission reaches target coverage levels.
Anti-coercion hotline: Response teams operational and reachable.

Voting Operations

Polling centers operational: Physical and/or remote centers secured.
Chain-of-custody: Secure procedures enforced for ballots and digital records.
Daily reporting active: Incident and complaint logs updated every 24 hours.

Counting and Certification

Centers secured: Counting and tabulation centers observable by stakeholders.
Audit executed: Risk-limiting audits or defined verification methods completed.
Disputes resolved: Timelines enforced and remedies (e.g., reruns) applied.
Certification documented: Final gate decision published with privacy-aware data.

Phase 3: Rebuild (Execution Checklist)

Governance and Funding

Authority active: Reconstruction oversight body and inspector functions staffed.
Funding gates: Disbursement rules tied to integrity gate performance.
Escrow/Tranche mechanics: Systems operational for conditional fund releases.

Procurement and Delivery

Vendor enforcement: Qualification and debarment rules actively applied.
Project pipeline: Prioritization criteria disclosed and pipeline published.
Milestone verification: Technical inspection capacity for infrastructure projects live.

Transparency

Project Registry: Public database updated on a weekly schedule.
Disbursement Ledger: Real-time tracking of fund flows (with appropriate redaction).
Grievance mechanism: Feedback loop for affected communities active and monitored.

Links to Supporting Tools

Verification-First Gates Template
Metrics & KPIs Rubric